EFIS Instructions
2025-26
2025-26 Financial Statements
Overview
Summary of Changes

Summary of Changes

The following is a summary of the changes that have been made since the 2025-26 Revised Estimates:

Compliance Report - Balanced In-Year Position Requirement

  • Item 1 (Is the Board in a Multi-Year Financial Recovery Plan or under Ministry Supervision?) has been updated so that it is preloaded by the ministry. Previously, this was a drop-down cell for boards to select “yes” if they were in a multi-year financial recovery plan or were under ministry supervision.

Schedule 3: Capital Expenditures

  • Deleted the two columns for the COVID-19 Resilience Infrastructure Stream (CVRIS) funding source, which is now complete. Note that the lines for the related accounts receivable on Schedule 5.2 remain, in order to record the final capital grant payments that occurred during the 2025-26 school year.

Schedule 3.1: Capital Expenditures - Moveable Type Assets

  • Deleted the two columns for the COVID-19 Resilience Infrastructure Stream (CVRIS) funding source, which is now complete.

Schedule 3.4: Capital Expenditure Detail and ARO Abatement Spending

  • Deleted the two columns for the COVID-19 Resilience Infrastructure Stream (CVRIS) funding source, which is now complete.

Schedule 3A: Capital Grants Receivable / Deferred Revenues Summary

  • Deleted the two columns for the COVID-19 Resilience Infrastructure Stream (CVRIS) funding source, which is now complete.
  • Updated the calculation of item 1.3 (Amounts Used to Fund Eligible Operating), column 16 (EDC Funding Source) to be the sum of the lower of Appendix D1, items 5 (Total EDC Eligible Operating Expenses) and 6.2.3 (EDC Amount Transferred to Revenue related to Current Year Expenditures - Non-ARO) for all EDC by-laws. Previously there was only one cell on Appendix D1 for operating expenses (it was not broken down by by-law).

Schedule 5.2: Accounts Receivable Continuity - Approved Capital

  • Added error messages Error_SC5.2_1 and Error_SC5.2_2 to ensure that the closing balances on the two lines for the COVID-19 Resilience Infrastructure Stream (CVRIS) funding source are zero. All eligible capital grant payments under the program have been completed.

Schedule 7: Detail of Consolidated Statement of Financial Position

  • Closed the cell at item 2.2.7 (FP - Labour Accrual) in the 2025-26 column, since there are no labour provisions embedded in the funding benchmarks and table amounts.

Schedule 9: Revenues

  • Deleted item 5.5 (Federal revenue - CVRIS 80% approved operating expenses) because the CVRIS program is complete.

Schedule 10: Expenses

  • Updated the name of item 53.1 from “Teacher Assistants” to “Educational Assistants” for greater consistency within EFIS.

Schedule 10.8: Supplementary Information on Supply Staff Expenses

  • Updated the name of item 2 from “Supply Staff - Teacher Assistants” to “Supply Staff - Educational Assistants” for greater consistency within EFIS.

Schedules 10A/B: Special Education Expenses

  • Added Error_SC10A&B_1 to ensure that school boards who do not receive Education and Community Partnership Programs (ECPP) Component funding on Section 4C do not input ECPP expenses in column 11 of Schedules 10A and 10B.
  • Added Warning_SC10A&B_3 to ask for an explanation in cases where a school board does not report any Care and Treatment Education Programs (CTEP) expenses in column 11.1 of Schedules 10A and 10B.

Section 1A: Summary of Allocations

  • Updated name and calculation of item 2.5 (Capital Priorities MCP, Land, CC Approved Operating Expenses) to exclude CVRIS 20% because the program is now complete.
  • Deleted items 2.6 (CVRIS 80% Approved Operating Expenses) and 6.1.3 (Amount Flowed to Revenue - Federal Grants) because the CVRIS program is now complete.

Section 1B: Summary of Allocations for Transfer Payment

  • Updated name and calculation of item 2.4 (Capital Priorities MCP, Land, CC Approved Operating Expenses) to exclude CVRIS 20% because the program is now complete.
  • Deleted items 2.5, 8.9, and 8.10 (CVRIS 80% Approved Operating Expenses, Capital Grants - COVID-19 Resilience Infrastructure Stream, 80% and 20%) because the program is now complete.

Section 3G: School Management Allocation

  • On the School Management Component school level form, the Multiple Building Large Enrolment Adjustment Flag has been updated to be a live calculation. Previously, the flag was loaded to EFIS based on historical data and then updated after submission of the Financial Statements. Now, when a school becomes eligible by meeting the minimum and average enrolment thresholds in its facilities, the flag will be enabled and will provide the school with funding for an extra principal.

Section 8A: Short Term Interest on Capital Component

  • Updated the allowable external borrowing costs from the average Canadian Overnight Repo Rate Average (CORRA) plus 75 basis points to the average CORRA plus 105 basis points. This change will impact the amount, if any, that school boards would enter at item 1.3.2 (Interest costs in excess of CORRA for the period of borrowing + 105 basis points).

Data Form D: Variance Report

  • The following amounts loaded to column 9 (Special Education Expense Adjustments) were updated:
    • On the Special Education line (item 3), the value now includes any amounts input on Data Form A2-Special Education, item 2.3 (Enveloping Transfer to Other Boards)
    • The negative of the value input on Data Form A2-Special Education, item 2.3 (Enveloping Transfer to Other Boards) is now loaded to the Other Non-Operating Expenses line (item 8.4)

Appendix B1: Tuition Fees Revenue - Regular Day School

  • Removed column 11 (Tuition Fee Receivable at Aug 31) and related warning message Warning_APP_B1_3.
  • Added item 3.1 (Pupil Accommodation Charge - Fees) to display the minimum PAC required for visa students.
  • Updated the calculation of Warning_APP_B1_4 and Warning_APP_B1_5 to require that a value be entered in the PAC column if there is visa student ADE reported.

Appendix D1: Education Development Charges (EDC) Continuity

  • Added the following lines to simplify the calculations and make the form easier to understand:
    • Item 1 (Total Opening Balance - EDC Surplus)
    • Item 2 (Total Opening Balance - EDC Deficit)
    • Item 6.1 (EDC Transfers to Revenue and DCC Related to Prior Years)
    • Item 6.2 (EDC Transfers to Revenue and DCC Related to Current Year)
  • Updated row numbers and added headings and line descriptions to improve readability.
  • Expanded item 5 (Total EDC Eligible Operating Expenses) so that there is separate data entry for each EDC by-law, to correct an error that would occur in cases where multiply by-laws have operating expenses but not all of them have current year revenue recognition.
  • Added two error messages to ensure that the transfer to revenue related to the current year and to prior years is not negative.

Appendix Q: Remedy Payments

  • Removed the table for the OSSTF remedy group.

Labour Provision

  • Because there is not a labour provision embedded in the benchmarks and table amounts for 2025-26, the labour provision cells on all schedules, sections, and data forms have been blocked for entry.

Version Compare

  • Added new task list which permits users to compare values between two different versions on demand.
  • Includes a Summary tab and separate tabs for common areas of variance:
    • ADE
    • Core Ed (allocations)
    • Schedule 5.1
    • Schedule 5.2
    • Schedule 5.3
    • Schedule 5.6
    • Each Core Ed fund (CSF, LRF, SEF, SFF, STF, SBAF)
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