Summary of Changes

Data Refresh - Revised Estimates

• Added new Data Refresh task list for Revised Estimates cycles only, which permits school boards to push closing balances from their 2024-25 Financial Statements to the adjustable opening balance cells in the 2025-26 Revised Estimates.
• Note that the Financial Statements values will become available to push in the S2526RES application on the day after there is a board active submission for the 2024-25 Financial Statements. Refer to the Task Lists: Data Refresh - Revised Estimates instructions for further details.

Compliance Report: Balanced In-Year Position Requirement

• Updated description of item 1 to add “or under Ministry Supervision”. School boards who are under ministry supervision should select “Yes” in the drop-down menu. The calculations on this form do not apply to school boards that are in a multi-year recovery plan or under ministry supervision.

Schedule 3: Capital Expenditures

• Removed column 6 (Community Hub Replacement) because the related funding source has been fully spent by all school boards.
• Added columns 8.3 (SCI - Accessibility) and 8.4 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for school boards to report expenditures under two new funding sources. The capital expenditures (at item 1.2) and capitalized interest (at item 1.6) are loaded based on amounts reported on Schedule 3.4 (Capital Expenditure Detail and ARO Abatement Spending).

Schedule 3.2-5: Community Hub Replacement Projects

• This page of the schedule has been removed, since all projects funded through the Community Hub Replacement funding source were completed in 2023-24.

Schedule 3.4: Capital Expenditure Detail and ARO Abatement Spending

• Added columns 2.1 (SCI - Accessibility) and 2.2 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for school boards to report expenditures under two new funding sources. During the Financial Statements and March Report cycles, all amounts other than capitalized interest are loaded to EFIS based on data entry in VFA.

Schedule 3A: Capital Grants Receivable / Deferred Revenues

• Removed column 6 (Community Hub Replacement) because the related funding source has been fully spent by all school boards.
• Added columns 8.3 (SCI - Accessibility) and 8.4 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for these two new funding sources.

Schedule 5: Detail of Accumulated Operating Surplus (Deficit)

• Deleted item 2.3.2 (Amounts previously included in pupil accommodation debt reserves that are not related to NPP or School Renewal). Amounts that were previously tracked on this row may be moved to one of the “other purposes” lines (items 2.10.1 to 2.10.10 and items 2.30.1 to 2.30.5).
• Added an error message to ensure that the closing balances on the following rows are not negative:
  • Item 2.1.1 (Employee Future Benefits)
  • Item 2.2 (WSIB)
  • Item 2.3.1 (School Renewal (previously included in pupil accommodation debt reserve))
  • Item 2.20.1 (Committed Sinking Fund interest earned)
  • Item 2.21.1 (Committed Capital Projects)
• Added new warning messages to ensure that the closing balances on the rows for “Other Purposes - Operating” (items 2.10.1 to 2.10.10) and “Other Purposes - Capital” (items 2.30.1 to 2.30.5) are not negative.

Schedule 5.1-1: Deferred Revenue - Operating

• The name of item 4.3 was updated to remove “or Local Health Integration Networks”.
• The name of item 4.5 was updated from “Agencies Boards and Commissions” to “Other Government Organizations including Ontario Health atHome”.

Schedule 5.2: Accounts Receivable - Approved Capital

• Deleted the line for Community Hub Replacement, since all capital grants under this funding source have now been paid.
• Added items 1.9 (SCI - Accessibility) and 1.10 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) to track the accounts receivable related to the new funding sources.

Schedule 5.5: Committed Capital Projects Funded by Accumulated Surplus

• Closed columns 5 (Amount of Projects Committed in 2024-25 from Prior Years Surplus) and 5.1 (Amount Committed from In-Year Surplus) for the following project categories, since they are intended for historical projects:
  • Depreciable Projects: Pre-September 1, 2010 projects
  • Depreciable Projects: Non-ministry approved projects between September 1, 2010 and August 31, 2019

Schedule 10: Expenses

• Opened the cell at item 64 (Trustees), column 09 (Fees and Contractual Services), to accommodate the reporting of remuneration expenses for supervisors at school boards under supervision.
  • The object code 654 (Other Contractual Services) will be available for use in this cell, in conjunction with the existing function code 31 (Governance/Trustees). This cell is only to be used by school boards under supervision to track renumeration expenses associated with the supervisor and no other expenses should be coded to this cell. The Code of Accounts document will be updated for this change in the next release.
  • Travel expenses for the supervisor should be coded on line 64, function code 31 to the existing codes under column 05 (Supplies & Services): 361 (Automobile Reimbursement), 362 (Travel and/or Expense Allowance), 363 (Other Travel Expense), 370 (Vehicle Fuel) and 440 (Vehicle Maintenance and Supplies), if applicable.

Section 1A/1B: Summary of Allocations, Summary of Allocations for Transfer Payment

• Updated the calculations of the following items to add amounts related to the new funding sources (SCI - Accessibility and SCI - RAAC Replacement), and to delete amounts related to the removed funding source (Community Hub Replacement):
  • Section 1A, item 4.1 (Capital Grants - Non Land)
  • Section 1A, item 4.3 (Capital Grants - ARO Abatement)
  • Section 1B, item 5.2 (Capital Grants - Land, New Schools and Additions (non-FDK))
  • Section 1B, item 5.3 (Capital Grants - ARO Abatement)

Sections 2B (Language Classroom Staffing Allocation) and 3B (Language Supports and Local Circumstances Allocation)

• There were terminology updates for the following funding components, but all calculations remain the same:
  • Programme d’appui aux nouveaux arrivants (PANA) is now referred to as Élèves nouveaux arrivants (ENA)
  • Actualisation linguistique en français (ALF) is now referred to as Élèves plurilingues apprenants du français (EPAF)

Section 8A: Short Term Interest on Capital Component - Detail

• Deleted the column for Community Hub Replacement, since all capital grants under this funding source have now been paid.
• Added columns 8 (SCI - Accessibility) and 9 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) so that school boards can generate funding for short term interest related to their not permanently financed expenditures under the two new capital funding sources.