EFIS Instructions
2025-26
2025-26 Estimates
Section 5
Section 5A

Section 5A - School Operations Allocation

This allocation provides for the costs of operating school facilities.

TAB: 5A. INPUT - ECPP and CTEP

This tab is for school boards to input the average FTE of pupils attending a Special Education ECPP or CTEP program that is located on a school board property. The enrolment entered here is used in the calculation of the ECPP and CTEP Operations Component (Section 5A, item 5).

1. Base School Operations Component

This component includes separate amounts for elementary, secondary, and continuing education and other programs. It is calculated as:

Enrolment 
  x Per Pupil Area Requirement 
  x Supplementary Area Factor (SAF) 
  x Benchmark for Operating Costs

This is implemented in EFIS as follows:

  • The area requirement (item 1.3 for day school, item 1.10 for continuing education and other programs) is calculated by multiplying ADE (item 1.1 for day school, item 1.8 for continuing education and other programs) by the per pupil area requirement benchmark (item 1.2 for day school, item 1.9 for continuing education and other programs).

    • Note that the calculated area requirements are also used in the calculation of Base School Renewal on Section 5B, items 1.5 (for elementary and secondary panels) and 1.6 (for continuing education and other programs).

  • These are then multiplied by the appropriate Supplementary Area Factor (SAF), at item 1.4 for day school and item 1.11 for continuing education and other programs, to arrive at the adjusted area requirement (item 1.5 for day school, item 1.12 for continuing education and other programs).

    • The SAF values after class-size changes are used in the calculations of base school operations for the elementary and secondary panels only (at item 1.7). The calculations of top-up (under both School Operations and School Renewal), as well as the calculation of base school operations for continuing education and other programs (item 1.14), use the SAF values before class-size changes.

  • The adjusted area requirement is multiplied by the benchmark for operating costs (item 1.6 for day school, item 1.13 for continuing education and other programs) to calculate the base school operations amount (item 1.7 for day school, item 1.14 for continuing education and other programs).

Please note the following related to the continuing education and other programs amount:

  • The ADE loaded to item 1.8 and used in the calculation is the sum of the following:

    • Schedule 13, item 3.12 (Total High Credit ADE)
    • Schedule 13, item 3.16 (Total Adult Day School)
    • Schedule 12 item 1.2 (Adult Credit for Diploma Offered during Day School)
    • Schedule 12, item 1.2.1 (Adult Credit for Diploma Offered after end of Day School)
    • Schedule 12, item 2.9 (Total Summer School ADE)

  • The continuing education and other programs amount (item 1.14) is excluded from the calculation of base fees on Appendix B (which appears in the Estimates cycle only).

2. Enhanced Top-up for School Operations Component

This component provides funding to school facilities that are distant from one another, that are operating at less than full capacity, and that did not open or have a significant renovation in the past 5 years.

  • Schools that meet the distance and year requirements are identified in the Section 5A - Enhanced Top-up for School Operations Component - School Level report, in the Enhanced Top-Up Eligible column.

  • The sum of all enhanced top-up amounts from the school level report are loaded to the board level report at item 2, in the elementary and secondary columns.

  • The SAFs used for the calculation of enhanced top-up are the values before class size changes (unlike the SAFs used for base school operations, elementary and secondary).

  • Any schools transferred from school authorities are included in the school level report for the top-up calculation. Where schools provided elementary programs that include grades 9 and 10, the on the ground capacity (OTG) of the elementary facility will be the total capacity of the school minus the secondary enrolment for the purpose of calculating top-up. The OTG capacity of the secondary facility will be deemed to be the same as the secondary enrolment in that facility and therefore will not generate any top-up. Any negative adjustment to the secondary OTG is offset by a corresponding positive adjustment to the elementary OTG for the school. This calculation happens automatically, and can be seen on the School Level Data form, OTG Adjustment tab on the line for the affected facility.

3. Community Use of Schools Component

This funding allows school boards to reduce the rates for school space used by the community by helping school boards with the costs involved with keeping schools open after hours such as heating, lighting, and cleaning. It is a table amount in the funding regulation. Please note that this component is excluded from the calculation of base fees on Appendix B (which appears in the Estimates cycle only).

4. Capital Lease on School Authority Amalgamation Component

This funding is provided to continue capital lease arrangements made by former school authorities in remote communities. Please note that this component is excluded from the calculation of base fees on Appendix B (which appears in the Estimates cycle only).

5. ECPP and CTEP Operations Component

This component provides support for accommodation costs of classrooms in school board space that are used for ECPP or CTEP programs. The average FTE values at items 5.1.1 and 5.1.2 are entered by school boards on the 5A. INPUT - ECPP and CTEP input tab. Please note that this component is excluded from the calculation of base fees on Appendix B (which appears in the Estimates cycle only).

6. SFF - Supports for Students Component

This component is a table amount in the funding regulation.

Note that other portions of this funding are provided through the Supports for Students and Invesment in System Priorities (ISP) components within CSF (Section 2C, item 5) and LRF (Section 3B, item 9 and Section 3G, item 4). Total Core Ed funding is loaded to Appendix R, Supports for Students Fund Supplementary Information, where school boards must report their FTE and spending of the total funds by union group in the Financial Statements cycle.

7. SFF - Benefits Trusts Component

This component is a table amount in the funding regulation.

Note that other portions of this funding support classroom, non-classroom, and school board administration staff through the Benefits Trusts components within CSF (Section 2C, item 7), LRF (Section 3B, item 13), and SBAF (Section 7B, item 3) respectively.

8. Renewal Software Licensing Fee Component

This component is a table amount in the funding regulation. It supports the cost of licensing and related fees associated with approved asset management software. Please note that this component is excluded from the calculation of base fees on Appendix B (which appears in the Estimates cycle only).

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Section 5B