EFIS Instructions
2025-26
2025-26 Estimates
Section 2
Section 2.1

Section 2.1 - Q&E Grids

Section 2.1 - INPUT Teacher Q&E Grid

Amounts input on this tab are used in the calculations of both Section 2C Q&E Teachers Component and Section 3B Q&E Library and Guidance Component.

This tab requires school boards to input the teacher FTE by qualification category and years of teaching, as of October 31, 2025, in the Q&E grid. In the first column (No Qualification Category), choose the method of qualification categories applicable to each panel from the drop-down list.

Reporting the Teacher Distribution Grid

The qualification category of a teacher is recognized as at October 31, 2025 except where the qualification category of a teacher is changed after October 31, 2025 in the 2025-26 school year and the change for salary purposes is retroactive to October 31, 2025 or earlier; in that case, the changed category is to be reported on the grid.

The number of full years of teaching experience immediately before the start of the 2025-26 school year are to be reported, rounded to the nearest whole number.

A school board’s teacher distribution grid should reflect the FTE of active teachers as of October 31, 2025. The FTE should be reported to one decimal place. In general, teachers who are assigned a regular timetable as of October 31, 2025 are included on the grid with the following exceptions (please refer to the Core Ed funding regulation for details):

  • Exclude continuing education teachers and teachers providing instruction in respect of programs funded under the special education facilities amount.
  • Include teachers on leave of absence with pay for which the board is not reimbursed.
  • Include occasional teachers if the teacher being replaced is not expected to resume instructional duties during the school year.
  • Include library/guidance teachers.
  • Include teachers assigned to instruct for part of their time.

The following teachers on leave should be excluded:

  • Teachers on leave of absence without pay.
  • Teachers on leave of absence with pay for which the board is reimbursed.
  • Teachers on leave of absence resulting from participation in a deferred salary leave plan.
  • Teachers receiving benefits from a long-term disability plan.
  • Occasional teachers if the teacher being replaced is expected to return to a teaching position during the school year. In such case, the teacher being replaced should be reported.

On the Section 2.1 Teacher Q&E Grids report, item 1.3 (Teacher FTE) summarizes the FTE entered by panel.

  • Item 1.4 (Experience Factor): Calculates the total experience factor, by multiplying the FTE values in the teacher grids by the experience factors in the Teacher Qualification and Experience Factors grid in the funding regulation table.

  • Item 1 (Average Experience Factor): Calculated as the experience factor (item 1.4) divided by total teacher FTE (item 1.3), minus 1.

In EFIS, these items appear on the 2.1 Average Experience Factors tab.

Section 2.1 - INPUT ECE Q&E

Amounts input on this tab are used in the calculation of Section 2C Q&E ECEs Component.

Early Childhood Educator (ECE) FTEs to be reported are for the school day period only and exclude any extended day component.

An educator who is a member of the College of Early Childhood Educators on October 31, 2025 is in category A. An educator who is not in category A is in category B.

While the determination of FTEs is governed by the local agreement, please note the following for reporting purposes:

  • Number of full years of experience immediately before the start of the 2025-26 school year should be reported, rounded to the nearest whole number (e.g. 0 - 0.49 years of experience are to be reported under Years of Teaching less than 1).

  • The FTEs should be reported to one decimal place.

On the Section 2.1 ECE Q&E Grid report, item 2.3 (ECE FTE) summarizes the FTE entered.

  • Item 2.3 (ECE Experience Factor): Calculates the total experience factor, by multiplying the FTE values in the grid by the experience factors in the Educator Qualification and Experience Factors grid in the funding regulation table.

  • Item 2 (Average ECE Experience Factor): Calculated as the experience factor (item 2.3) divided by total ECE FTE (item 2.2), minus 1.

In EFIS, these items appear on the 2.1 Average Experience Factors tab.

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Section 2BSection 2C