EFIS Instructions
2025-26
2025-26 Estimates
Schedules
Schedule 5.2

Schedule 5.2 - Accounts Receivable Continuity - Approved Capital

This schedule is used to track school boards’ accounts receivable from the province for current and prior eligible capital expenditures.

There are three sections in this schedule:

  • Provincial Not Permanently Financed, which are the receivables from provincially funded Core Ed / BERS capital initiatives.

  • Federal Not Permanently Financed, which are the receivables from federally funded Core Ed / BERS capital initiatives.

  • Permanently Financed, which are the receivables on provincially funded long-term debts.

Column 1: Opening Balance at September 1

Column 1 shows the opening accounts receivable from the province related to supported eligible capital expenditures as at August 31, 2025. These amounts are populated from the board-submitted 2024-25 Revised Estimates Schedule 5.2 closing balances, and can be adjusted if necessary.

Column 2: In-year capital grant receivable

Column 2 is the 2025-26 in-year capital grant receivable amount from Schedule 3A, items 1.3, 1.3.1, 1.3.2, 1.3.3, and 3, columns 1 to 8.2.

Column 3: Prior years capital grant adjustments

Column 3 is for school boards to report any previous years’ capital grant adjustments received in the current school year. For example, a 2024-25 regulation amendment made subsequent to the 2024-25 Financial Statements on a capital grant approval table will impact the grant entitlement in 2024-25, but the payment adjustment will be made in a subsequent school year. Therefore, an adjustment related to a prior year entitlement would be required to amend the accounts receivable accordingly. Please note that if the adjustment related to a capital addition, the DCC on Schedule 5.3 (column 3.1) or the continuity of revenues recognized for land on Schedule 5.6 (item 1.3.1) will also require adjustment.

Column 4: Capital grant payments, principal payments, & retirement of supported debt

In the Not Permanently Financed (NPF) sections of this form (items 1.1 to 1.9 for Provincial NPF, and item 1.20 for Federal NPF), this column is for in-year capital grant payments. These are entered cells in the Estimates and Revised Estimates cycles, and loaded based on transfer payment data in the Financial Statements.

  • Payment for the receivable related to eligible expenditures for these grants incurred by August 31, 2025 are paid after the ministry receives the 2024-25 Financial Statements from school boards (therefore payment will be in early 2026).

  • Payment for the receivable related to eligible expenditures incurred from September 1, 2025 to March 31, 2026 are made in summer 2026 based on data in the 2026 March Report.

  • Payment for the receivable related to eligible expenditures incurred from April 1, 2026 to August 31, 2026 will be paid after the receipt of the 2025-26 Financial Statements.

In the Permanently Financed section of the form, this column displays the amount flowed to the school board to make principal payments or to retire supported debt; these payments reduce the account receivable.

  • The amount at item 2.1 (OFA) is based on OFA loan payment reported on Schedule 5A. The data is preloaded on Schedule 5A (item 3.1, column 4) based on the information from the CWT (Capital Wrap-up Template) and OFA loans.

  • The amount at item 2.2 (Non-OFA (inc. Sinking Fund Debentures)) is the sum of principal payments and debt retirement on Schedule 5A (item 4.1, columns 2 + 4, + item 5.1, column 6) for supported non-OFA debts.

Column 5: Balance at August 31

Column 5 is the total of columns 1 to 4, calculating the receivable as at August 31, 2026.

Relationship to Other Schedules

  • The values in column 2 (In-year capital grant receivable), items 1.1 to 1.20, are loaded from Schedule 3A, items 1.3 + 1.3.1 + 1.3.2 + 1.3.3 + 3, columns 1 to 8.2.

  • The amount loaded to item 2.1 (OFA), column 4 (Capital grant payments, principal payments, & retirement of supported debt), is the negative of the value from Schedule 5A, item 3.1, column 4.

  • The amount loaded to item 2.2 (Non-OFA (inc. Sinking Fund Debentures)), column 4 (Capital grant payments, principal payments, & retirement of supported debt), is the negative of (Schedule 5A, item 4.1, columns 2 + 4, + item 5.1, column 6).

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