Schedule 3C - Tangible Capital Asset Continuity

Amounts that are capitalized as per the TCA Guide and are accounted for under Public Sector Accounting Standard PS 3150 are recorded on Schedule 3C. School boards are required to input capital asset activity from September 1, 2025 to August 31, 2026 for all their capitalized assets.

• In the Financial Statements, the land, land improvement, building, construction in progress and pre-construction/pre-acquisition activities in the school year are reported at asset level.

• In the Estimates and Revised Estimates, school boards enter all amounts at asset category level.

• In all cycles, activities for other asset classes (portables, moveable type assets, leasehold improvements, and capital leased assets) are reported at total asset category level. However, please note that in the Financial Statements the moveable type assets are recorded at a more detailed category level (e.g., equipment - 5 years, equipment - 10 years, etc.).

This schedule has three input tabs: TCA Gross Book Value, TCA Accum. Amort, and TCA NBV & POD.

• At item 7 (TCA - Non-Land re: Public Private Partnerships (P3)), which appears on all three tabs, enter the portion of total TCA-Non-Land values that relate to P3 financial liabilities or performance obligations that are recorded on Schedule 5.8. These will be excluded from the values loaded to Schedule 5.3 for the deferred capital contributions calculations.

• Per the TCA Guide, leasehold improvements are applicable for assets under operating leases only.

TAB: TCA Gross Book Value

Column 1: Opening Balance September 1

The opening balances on the gross book value and accumulated amortization tabs are pre-populated from the 2024-25 board-submitted Estimates closing balances.

Column 2: Adjustments to Opening Balance

Use column 2 to adjust the pre-loaded opening balance to the latest available data, if necessary. In Revised Estimates, the adjustment, if any, plus the pre-loaded opening balance should agree to the closing balance of last year’s Financial Statements.

Column 3: Transfers Between Asset Class

Use column 3 to transfer from the Assets in Service category to Assets Permanently Removed from Service, and vice-versa. All asset transfers from Capital Leased Assets to Assets Permanently Removed from Service and vice-versa would also be reported here. Note that the amounts in this column should net to zero.

Column 4: Additions and Betterments

Use column 4 to record any additions or betterments in the year. The total additions and betterments should equal the total capital expenditures for the year on Schedule 3, item 1.4, column 20. The cells on Schedule 3C are not populated from Schedule 3 because there is less detail in the Schedule 3 categories, and will allow school boards to record additions to leased assets.

Column 5: Disposals / Deemed Disposals

Use column 5 to record disposals and deemed disposals in the year. These should be entered as a negative amount.

Column 6: Transfers to/from CIP

Use column 6 to transfer from the Construction in Progress category to Assets in Service. Please note that the amounts in this column should net to zero.

Column 7: Write Downs

Use column 7 to report write downs on the cost of land, land improvements with infinite lives, or pre-acquisition costs. Negative amounts should be input in this column.

Column 8: Transfer to Financial Assets

Use column 8 to report transfers to assets held for sale. Please refer to the Schedule 3D instructions for the criteria for an asset held for sale to be recognized as a financial asset. Negative amounts should be input in this column.

TAB: TCA Accumulated Amortization

On this tab, enter the transfers between asset classes, amortization expense, write-downs, deemed disposals, and transfers to financial assets. Disposals/deemed disposals should be entered as a negative amount.

TAB: NBV & POD

On the NBV screen, enter any proceeds of disposition (POD), gain on disposal and loss on disposal for all assets. In the Financial Statements, the gain/loss on disposal of restricted assets is calculated based on information entered on the TCA detail form.

• There should be only either a net gain or net loss on disposal to be reported on pooled assets.

• On disposal of assets not on a pooled basis, school boards can choose to report a gain/loss on disposal on an asset by asset basis or on a net basis.

• For restricted assets, the POD and gain/loss on disposal is calculated on an asset by asset basis. Note that the gain on disposal for the assets being restricted under Ontario Regulation 193/10 Restricted Purpose Revenues is recorded in deferred revenue on Schedule 5.1, items 13.1 to 13.3. Therefore, the loss on disposal for the restricted assets and the gains or losses on sale of assets not restricted by the above regulation are recognized in the Consolidated Statement of Operations.

Relationship to other schedules:

• The total capital expenditures for the year on Schedule 3, item 1.4, column 20 should equal the total additions and betterments on Schedule 3C Tangible Capital Asset Continuity - Gross Book Value excluding amounts related to P3s (item 6 less item 7, column 4). This is enforced through error message Error_SC3C_8.

• Gains on disposal for the assets being restricted under Ontario Regulation 193/10, Restricted Purpose Revenues, are recorded in deferred revenue on Schedule 5.1, items 13.1 to 13.3. The loss on disposal for restricted assets and the gain or loss on sale for assets not restricted by the above regulation is recognized in the Consolidated Statement of Operations (Schedule 1.1).

• The net book value of transfers to financial assets are loaded to Schedule 3D-TCA, column 3 (Assets Held for Sale - In-Year Additions), at an asset category level in the Estimates and Revised Estimates. In the Financial Statements, the net book value of transfers to financial assets are loaded at an asset level to the Schedule 3D Assets Held for Sale - Details tab.

• The net book value of depreciable TCA (at item 6.2), excluding amounts related to P3s that are reported at item 7, is loaded to Schedule 5.3, item 2.0.