EFIS Instructions
2025-26
2025-26 Estimates
Schedules
Schedule 3

Schedule 3 - Capital Expenditures

The purpose of the Schedule 3 series of forms (Schedules 3, 3.1, 3.2, 3.4, 3.5, and 3A) is to capture capital expenditures; however, for the most part only expenditures that are capitalized as per the TCA Guide will be recorded here. (There are some exceptions on Schedules 3.2, 3.4, 3.5, and 3A, where certain operating expenses and amounts spent on ARO abatement are included on the schedule, but this is for reconciliation and tracking since the funding sources themselves are intended primarily for capital purposes.) Capital expenditures that do not meet the capitalization threshold are to be expensed, thus they will be recorded on Schedule 10.

The columns on the Schedule 3 series of forms represent the funding sources that are used to support capital expenditures in the year. School boards should report their total capital asset expenditures in the appropriate rows and columns. For example, for a capital project of $10M where $6M is funded by FDK, $3M by POD-Exempted and $1M is unfunded, the board should report $6M under the Full Day Kindergarten column, $3M under the POD-Exempted column, and $1M under the Other column. The amounts to be included in each column relate to the following sources:

Table 1: Description of Columns on Schedule 3

Column # Column Name Description
1 Full Day Kindergarten Spending on the Full Day Kindergarten program.
2 Capital Priorities - Major Capital Programs Spending on a project from Table 1 (“capital priority projects”) in the “List of Schools Eligible for Funding Under Capital Priorities, Land Priorities, Community Hub Replacement, Child Care Capital, and EarlyON Child and Family Centres Capital” on the Education Funding website. The expenditures in this column are populated from data input on Schedule 3.2-1.
3 Capital Priorities - Land Spending on a project from Table 2 (“land priority projects”) in the “List of Schools Eligible for Funding Under Capital Priorities, Land Priorities, Community Hub Replacement, Child Care Capital, and EarlyON Child and Family Centres Capital” on the Education Funding website. The expenditures in this column are populated from data input on Schedule 3.2-2.
4 Child Care Capital Spending on a project from Table 4 (“child care capital projects”) in the “List of Schools Eligible for Funding Under Capital Priorities, Land Priorities, Community Hub Replacement, Child Care Capital, and EarlyON Child and Family Centres Capital” on the Education Funding website. The expenditures in this column are populated from data input on Schedule 3.2-3.
5 EarlyON Child and Family Centre Capital Spending on a project from Table 5 (“EarlyON child and family centres capital”) in the “List of Schools Eligible for Funding Under Capital Priorities, Land Priorities, Community Hub Replacement, Child Care Capital, and EarlyON Child and Family Centres Capital” on the Education Funding website. The expenditures in this column are populated from data input on Schedule 3.2-4.
6 Community Hub Replacement Spending on a project from Table 3 (“community hub replacement”) in the “List of Schools Eligible for Funding Under Capital Priorities, Land Priorities, Community Hub Replacement, Child Care Capital, and EarlyON Child and Family Centres Capital” on the Education Funding website. The expenditures in this column are populated from data input on Schedule 3.2-5.
7 School Condition Improvement - Restricted (70%) Spending of the School Condition Improvement (SCI) allocation, core building costs. This portion of SCI must be spent on critical building components (for example, foundations, roofs, windows) and systems (for example, HVAC and plumbing). These building and non-moveable expenditures must be capitalized and reported in the VFA system during the Financial Statements and March Report cycles. Expenditures in this column are populated from Schedule 3.4.
8 School Condition Improvement - Unrestricted (30%) Spending of the School Condition Improvement (SCI) allocation, non-core building costs. This portion of SCI funding may be spent on any of the components listed on Schedule 3.4. These building and non-moveable expenditures must be reported in the VFA system during the Financial Statements and March Report cycles. Expenditures in this column are populated from Schedule 3.4.
8.1 COVID-19 Resilience Infrastructure Stream (CVRIS) - 80% Spending of the federally-funded portion (80%) of COVID-19 Resilience Infrastructure Stream (CVRIS). Please refer to Memorandum 2020: B20 for details. Expenditures in this column are populated from Schedules 3.4 and 3.1.
8.2 COVID-19 Resilience Infrastructure Stream (CVRIS) - 20% Spending of the provincially-funded portion (20%) of COVID-19 Resilience Infrastructure Stream (CVRIS). Please refer to Memorandum 2020: B20 for details. Expenditures in this column are populated from Schedules 3.4 and 3.1.
9 Temporary Accommodation Spending of the Temporary Accommodation allocation, which is for leasing costs and relocation and acquisition costs of portables. (Note that leasing costs of permanent space and portables, and relocation costs of portables are operating expenses that are reported on Schedule 10; all leasing costs also need to be entered on the detailed forms in Data Form A2 Temporary Accommodation. These expenses are used on Schedule 3A to compare the capital approval room against capital expenditures.)
10 Rural and Northern Education Spending of rural and northern education as outlined in Memorandum 2017: B09. Only moveable type assets are eligible for capital spending, so this column is populated based on data entry on Schedule 3.1.
12 Retrofitting School Space for Child Care Spending of retrofitting school space for child care as outlined in 2012 EL Memorandum 4.
13 Minor TCA Spending on the Minor TCA allocation. Amounts are loaded based on data input on Schedule 3.1.
14 School Generated Funds Spending of School Generated Funds (i.e. those amounts raised by schools specifically to make a capital purchase). If the capital expenditures are supported by school generated funds in accumulated surplus, the expenditures should be reported under the “Other” column instead of here, as the corresponding revenues were recognized in prior years.
15 School Renewal Spending of the School Renewal allocation. The land (for land improvements with infinite lives), building (including land improvement with finite lives) and other non-moveable assets expenditures are populated from Schedule 3.4 input. Capital expenditures are loaded from VFA in the Financial Statements and March Report cycles. Moveable type asset expenditures are loaded from data input on Schedule 3.1.
16 EDC Spending of Education Development Charges (EDCs). Per Memorandum 2019: B20, the Buildings and Other Non-Moveable Type Assets lines are open to track costs related to depreciable assets.
17 POD-Regular Spending of proceeds of disposition for SCI-type expenditures. Expenditures must be reported in the VFA system during the Financial Statements and March Report cycles. Expenditures in this column are populated from Schedule 3.4.
17.1 POD-Exempted Spending of proceeds of disposition on non-SCI type expenditures, which must have approval from the Minister. Expenditures must be reported in the VFA system during the Financial Statements and March Report cycles. Expenditures in this column are populated from Schedules 3.4 and 3.1.
17.2 POD-Other Spending of proceeds of disposition that is neither “regular” nor “exempted” as described above. Expenditures must be reported in the VFA system during the Financial Statements and March Report cycles. Expenditures in this column are populated from Schedules 3.4 and 3.1.
18 Other Deferred Revenue Spending of any deferred revenues source not described in columns 9 to 17.2.
19 Other Spending that is unfunded, i.e. there is no external capital funding source for the expenditure, or the school board is using operating resources to fund the expenditures.

Capital Expenditures

  • Item 1.1 (Land): Enter gross capital expenditures for land, including any capitalized interest. Land expenditures include land, land improvements with infinite lives, and pre-acquisition costs for land.

  • Item 1.2 (Buildings and Other Non-Moveable Type Assets): Enter gross capital expenditures for building and other non-moveable type assets, including any capitalized interest. Building expenditures include land improvements with finite lives, buildings, portables, CIP, and pre-acquisition costs for non-land.

  • Item 1.3 (Moveable Type Assets): The data on this row is loaded from data input on Schedule 3.1 Capital Expenditures - Moveable Type Assets.

  • Item 1.4 (Capital Expenditures - All Categories): This is the sum of items 1.1 to 1.3.

Note that for several columns, data is loaded from other schedules. Please refer to the Relationship to other schedules section below for details.

Capitalized Interest

Any interest expense on projects is reported on Schedule 10, except to the extent that the interest expense needs to be capitalized per the TCA Guide. Capitalized interest includes interest costs incurred during construction until the asset is substantially completed and ready for its intended use, and should be included in the totals reported under the Capital Expenditures section, as well as separately here.

  • Item 1.5 (Land): Enter any interest amounts that have been capitalized to a land asset in the year. These amounts should also be included in the value input at item 1.1 above.

  • Item 1.6 (Buildings and Other Non-Moveable Type Assets): Enter any interest amounts that have been capitalized to a building asset in the year. These amounts should also be included in the value input at item 1.2 above.

  • Item 1.7 (Capital Expenditures - All Categories): This is the sum of items 1.5 and 1.6.

Eligible Capital Expenditure

Eligible Capital Expenditure, at items 1.8.1 to 1.8.4, is calculated differently depending on the funding source category.

  • For columns 1 to 8.2 (the funding sources that are paid as a grant instead of through deferred revenues), eligible capital expenditures are calculated as the total capital expenditures less the capitalized interest. This is because short term interest funding for these programs (with the exception of CVRIS) is calculated separately on Section 8A - Short Term Interest on Capital Component. For these columns:

    • item 1.8.1 (Land) = item 1.1 less item 1.5
    • item 1.8.2 (Buildings and Other Non-Moveable Type Assets) = item 1.2 less item 1.6

  • For the remaining columns, eligible capital expenditures equal total capital expenditures since any capitalized interest can be taken directly from the corresponding deferred revenue account.

  • For all columns, the value for moveable type assets at item 1.8.3 is simply equal to item 1.3.

The amounts calculated in this section are used on Schedule 3A in the calculation of capital grants receivable and use of deferred revenues.

Relationship to other schedules:

  • Item 1.3 (Moveable Type Assets) is loaded from Schedule 3.1, item 1.6.

  • Expenditures and capitalized interest for the Capital Priorities (Major Capital Programs and Land), Child Care Capital, EarlyON Child and Family Centre Capital, and Community Hub Replacement columns are loaded from Schedule 3.2, columns 13.1, 13.2, 13.3, 17.1, and 17.2.

  • Non-moveable type expenditures and capitalized interest for the SCI (70% and 30%), CVRIS (80% and 20%), School Renewal, and POD (Regular, Exempted, and Other) columns are loaded from Schedule 3.4, items 1.2, 1.3, 2.11, and 2.12.

  • In the Financial Statements cycle, EDC land and buildings expenditures are loaded from Appendix D1.

  • The eligible capital expenditures at items 1.8.1 to 1.8.4 are forwarded to Schedule 3A, items 2.1 to 2.4.

  • The total eligible capital expenditures for School Generated Funds are added to amounts entered on Schedule 5, item 4.4, col. 2 and then forwarded to Schedule 14, item 2.6, col. 3.

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