Reference Material

The instructions in this document explain how to complete the EFIS forms.

The following are other reference materials which will help users to understand how funding is calculated, what amounts should be reported, and why amounts are reported:

Core Education Funding: Technical Guide for School Boards, 2025-26

• Provides details on the education funding model.

Uniform Code of Accounts:

• Outlines the ministry’s detailed financial data requirements for school boards, including mandatory accounts required by the ministry, definitions for recording specific types of revenues and expenditures, and details related to special education enveloping.

Materials available in the EFIS Reference Material folder

These can be found by clicking the “Explore” button in EFIS and navigating to ("/Shared Workspace Pages/5. Reference Material_Matériel de référence"):

Fall 2011 Training Session slides:

• This slide deck outlines the journal entries related to the sale of tangible capital assets and assets held for sale, including the impact on deferred capital contributions and proceeds of disposition. The filename is “2011 Fall EN.ppt “.

Asset Retirement Obligations Accounting Policy and Implementation Guide:

• Asset Retirement Obligations (AROs) are legal obligations that result from a past transaction or event that occurred from the acquisition, construction, development, or normal use of a tangible capital asset. Effective for fiscal years beginning on or after April 1, 2022, PSAB Standard PS 3280 was established to guide public sector entities on how to account for and report legal obligations associated with the retirement of tangible capital assets. This document provides guidance to school boards on the accounting and reporting of AROs that are within the scope of PS3280.

Appendix G - Asset Retirement Obligations (ARO) Transaction Scenarios and Journal Entries:

• This appendix provides several example transaction scenarios related to asset retirement obligations (ARO), and details the related journal entries that would be required. It is provided to assist school boards in accurately reporting ARO-related transactions in EFIS.

Purchased Intangibles Accounting Policy and Implementation Guide:

• Purchased Intangibles are identifiable non-monetary economic resources without physical substance acquired through an arm’s length exchange transaction between knowledgeable, willing parties who are under no compulsion to act. Effective for fiscal years beginning on or after April 1, 2023, PSAB Guideline PSG-8 Purchase Intangibles allows the recognition of purchased intangibles on the financial statements of public sector entities. This document provides guidance to school boards on the recognition of, accounting for, and classification of purchased intangible assets.

Public Private Partnerships Accounting Policy and Implementation Guide:

• Public Private Partnerships (P3) are an alternative finance and procurement model where the public sector entity procures infrastructure using a private sector partner, who is obligated to design, build, acquire, or better new or existing infrastructure; and to finance the transaction past the point where the infrastructure is ready for use. Effective for fiscal years beginning on or after April 1, 2023, PSAB Standard PS 3160 establishes an accounting standard for the recognition, measurement, presentation, and disclosure of infrastructure procured through a P3 arrangement. The provincial implementation scope will be broader than the guidance in PS 3160 in that it also includes P3 arrangements where the private partner is not required to operate and maintain the asset; this is to ensure consistent accounting of all provincial P3 arrangements with long-term financing. This document establishes policy and guidelines to school boards on how to account for P3 arrangements that are within the provincial broadened scope.

Contaminated Sites Accounting Policies and Implementation Guide:

• This document provides policies and guidelines for the accounting and reporting of the liability associated with the remediation of contaminated sites (CS) that are within the scope of PS 3260.

Revenue Accounting Policies and Implementation Guide:

• This document provides policies and guidelines for the accounting and reporting of revenues arising from exchange and non-exchange transactions that are within the scope of PS 3400.

In-Year Deficit Elimination Plan (IYDEP):

• This document provides an explanation of when an IYDEP is required.

OFA Effective Annual Rates:

• Provides sector-level discount rates which may be used for the re-evaluation of discounted ARO cashflows. The document will be updated with the most current rates as they become available.

2021-22 PPE/CSE/HEPA/RAT costing file:

• Provides weighted average costs for provincially procured health and safety equipment, to be used by school boards in recording in-kind revenues and expenses. The costing information has not changed from the 2021-22 weighted average costs listing; however, the file was updated for the 2022-23 Financial Statements to add the costing for polymerase chain reaction (PCR) kits. The file can be accessed through the File Download Portal under the 2022-23 Financial Statements folder. School boards should continue to use the 2021-22 weighted average costs in their 2025-26 EFIS submissions.