Sch 12 & 13 Enrolment

This form is used to collect current year board-level enrolment data, as well as prior year enrolment and other data used in the calculation of the Declining Enrolment Adjustment (DEA) Allocation on Section 7E. It includes several different tabs that require data entry. For all tabs, input data relating to FTE and ADE are to be reported to two decimal places. PLAR completed challenges are reported to one decimal place. All other input enrolment data on this schedule are whole numbers.

Pupils of the board

Pupils of a board are defined in each year’s funding regulation. A pupil of the board is generally defined as a student who satisfies the conditions for the right to attend a publicly funded elementary or secondary school without the payment of fees as outlined under the Education Act.

Average Daily Enrolment (ADE) had been redefined since the 2013-14 introduction of the 34-credit threshold, which included the creation of the “high-credit” day school ADE category for secondary pupils. For details on the 34-credit threshold, please refer to the Enrolment Register Instructions for Elementary and Secondary Schools, found on the FAAB website in the Pupil Enrolment section.

Other pupils

Other pupils are defined in each year’s funding regulation, and are required to pay tuition fees. For more details regarding tuition-paying students as defined in regulation, please refer to the Enrolment Register Instructions for Elementary and Secondary Schools, found on the FAAB website in the Pupil Enrolment section.

TAB: Sch 13 Pupils of the Board

This tab should be completed AFTER the School Level Data form has been completed, since the calculations depend on the total full-time equivalent which is calculated on that form. The data on this tab appears on the report for Schedule 13-1 Day School Enrolment - Pupils of the Board.

The enrolment data for day school pupils of the board should be reported on this tab. The number of full-time and number of part-time pupils at October 31 and March 31 must be input, which for secondary includes the number of high-credit pupils. The information is used to calculate the FTE for part-time pupils at the board level. The FTE of full-time and part-time high-credit pupils should also be input, as well as the headcount and FTE for pupils of the boards who are age 21 and over.

• For all rows other than those for high-credit pupils and those age 21 years and over, the values in column 5 (Full-Time Equivalent) are aggregated from input on the School Level Data form.

• For elementary under age 21, the FTE of full-time pupils (col. 3) is simply the value input in column 1 as the number of full-time pupils. The FTE of part-time pupils (col. 4) is the full-time equivalent (col. 5) minus the number of full-time pupils (col. 1).

• For pupils 21 years and over (both elementary at items 1.5.1 / 1.12.1 and secondary at items 1.7 / 1.14), values are input on this form for number of full-time pupils, number of part-time pupils, and FTE of part-time pupils. The FTE of Full-Time Pupils (col. 3) is equal to the number of full-time pupils from col. 1; and the Full-Time Equivalent (col. 5) is the sum of FTEs of full-time (col. 3) and part-time pupils (col. 4).

• For secondary under age 21, the FTE of full-time pupils (col. 3) equals the number of full-time pupils (input in col. 1) minus the FTE of high-credit pupils (input in col. 3, item 1.6.1 for October or item 1.13.1 for March). The FTE of part-time pupils is then calculated as the Full-Time Equivalent (col. 5) minus the FTE of full-time non-high-credit pupils (col. 3).

• Supervised Alternative Learning (SAL) pupils who receive less than 70 minutes of instruction per day are considered part-time students with 0.5 FTE.

• All other SAL pupils (i.e., those who receive at least 70 minutes of instruction) are included in the Number of Full-Time Pupils column. However, to determine the regular and high-credit FTE of the secondary full-time SAL pupils, multiply the pupil’s minutes of instruction by their high-credit factor. If the remaining number is at least 70, enter 1 for the pupil in the Number of Full-Time Pupils column on the Grades 9 to 12 line.

TAB: Sch 13 Other Pupils

Enrolment data for day school other pupils should be reported on this tab, on separate lines for Government of Canada, Visa, and Other. The data on this tab appears on the report for Schedule 13-2 Day School Enrolment - Other Pupils.

TAB: Sch 13 Day School, ADE

This tab calculates day school ADE by averaging the FTE from October and March by grade category, in separate sections for pupils of the board, other pupils, and total. The data on this tab appears on the report for Schedule 13-3 Day School Enrolment - ADE, at items 3.1 to 3.12 and 5.1 to 5.3.

• The independent study ADE for pupils of the board under age 21 is aggregated from the School Level Data form and loaded here, at item 3.7.2, col. 1.

• In the Estimates and Revised Estimates, the following must be input here:

  • Independent study ADE for other pupils under age 21 (item 3.7.2, col. 2)
  • Independent study ADE for high credit pupils of the board under age 21 (item 3.11, col. 1)

• In all cycles, school boards must also report the ADE of pupils admitted under Ontario Regulation 20/10 (Fees for Non-Permanent Residents - Exemptions), by panel (items 5.1 and 5.2, col. 3).

TAB: Sch 13 Adult Day School, ADE

This tab calculates adult day school ADE by grade category, in separate sections for pupils of the board, other pupils, and total. The data on this tab appears on the report for Schedule 13-3 Day School Enrolment - ADE, at items 3.13 to 3.16.

In the Estimates and Revised Estimates, the following must be input here:

• Independent study ADE for pupils of the board, age 21 years and over (item 3.15, col. 1).

• Independent study ADE for other pupils, age 21 years and over (item 3.15, col. 2).

TAB: Sch 13 Prior Year Amounts

This tab is preloaded with data based on the ministry-reviewed 2024-25 Revised Estimates submission. In the Estimates and Revised Estimates cycles only, values can be adjusted to the latest data available, if applicable (with the exception of the Prior Year Estimates ADE at item 8.1, which is loaded from the ministry-reviewed 2024-25 Estimates and is not adjustable in any cycle). The values entered on this tab are seen on the Schedule 13-4 - Day School Enrolment - Prior Year Amounts report.

• Item 7.1 (Declining Enrolment First-Year Amount): This is the amount calculated at Section 7E, item 1.3 of the 2024-25 Revised Estimates. It is loaded to Section 7E, item 1.4.1, and multiplied by 25% to calculate the 2024-25 Declining Enrolment Second-Year Amount at item 1.4. In the Estimates and Revised Estimates, please update the loaded amount based on updated enrolment data for 2024-25.

• Items 7.2.1 to 7.3 (ADE): The prior year ADE figures are loaded here from the 2024-25 Revised Estimates. In the Estimates and Revised Estimates, please update the loaded amount based on updated enrolment data for 2024-25. These values are also loaded to Section 7E, and are used in the DEA calculations.

• Item 7.4 (Number of Pupils): This is the number of elementary pupils of the board for French-Language school boards only, on October 31, 2024. The value here is loaded from the 2024-25 Revised Estimates, Section 2B, item 6.1, column 1, and can be updated to the latest data in the Estimates and Revised Estimates. It is used in the calculation of the FFL component of DEA on Section 7E, at item 4.1.

• Item 7.5 (Special Education Facilities FTE): The average FTE enrolment for ECPP programs held in a board-owned facility during the 2024-25 school year is loaded from the 2024-25 Revised Estimates, Section 5A, item 5.1, and can be updated to the latest data in the Estimates and Revised Estimates. This value is used in the ECPP and CTEP Operations component of DEA on Section 7E, at item 7.16.

• Item 8.1 (Prior Year Estimates ADE): This value is preloaded from the board-submitted 2023-24 Estimates submission, and is not adjustable. It is also loaded to Section 7A, item 1.11, and used to calculate the Trustee Component of the Trustees and Parent Engagement Allocation.

TAB: Sch 12 Con. Ed & Other Prog.

Report enrolment data for continuing education and summer school (including remedial programs on literacy and numeracy) programs on this tab. The data on this tab appears on the report for Schedule 12 Enrolment - Continuing Education and Other Programs. Note that manual input into this schedule is required in all three EFIS cycles. Although school boards report the continuing education and summer school enrolment data to OnSIS, the deadlines for the EFIS Financial Statements do not align with the OnSIS reporting timeline.

The values input here are used in the funding calculations for several components within the Learning Resources Fund on Section 3F Continuing Education and Other Programs Allocation. For further details on amounts to be reported, please refer to the Enrolment Register Instructions for Continuing Education Programs, found on the FAAB website in the Pupil Enrolment section.

• In the Estimates and Revised Estimates, only the total equivalent ADE (column 5) is reported. In the Financial Statements, the breakdown of the equivalent ADE into September to June and July to August is required.

• Additionally, in the Financial Statements school boards will report equivalent ADE related to the small class adjustment, if applicable.

  • The small class adjustment applies to item 1.1 (Indigenous Language Instruction for Adults) and may apply to items 1.2 (Adult Credit for Diploma Offered During Day School), 1.2.1 (Adult Credit for Diploma Offered after end of Day School), and 1.3 (Adult Credit for Diploma Offered at Night or on Weekend) if the class or course is offered in a secondary school that is located in a territorial district and is more than 80 kilometers from all other secondary schools in the province that have the same language of instruction.

  • If the small class adjustment is applicable as outlined above, it is calculated as follows:

    • If the number of pupils in the class is at least 10 but less than 15, the number is increased to 15.
    • If the number of pupils in the class is less than 10, the number is increased by 5.

• Exclude enrolment in respect of pupils to whom the board charges fees per the Calculation of Fees Regulation.

The total Continuing Education ADE at item 1.7 (which is the sum of items 1.1 to 1.6) is loaded to Section 3F, item 4.1, and funded through the Continuing Education Component.

• Item 1.2.1 (Adult Credit for Diploma Offered after end of Day School): Include enrolment in a continuing education credit program that begins after the end of the day school instructional program and ends before 5 p.m., and where the majority of the pupils enrolled are day school pupils. Enrolment reported in this row should not be included at item 1.3 (Adult Credit for Diploma Offered at Night or on Weekend).

• Item 1.6 (Con Ed - Additional Preparation for Changing Course Types): Report ADE of pupils who, on the recommendation of the principal, must complete additional preparation before switching from one course type in grade 9 to another course type in grade 10 in the same subject in accordance with section 7.2.3 of the Ontario Schools Kindergarten to Grade 12: Policy and Program Requirements, 2024 document.

The continuing education literacy and numeracy enrolment is reported at items 1.8 to 1.11.

• Item 1.8 (Adult Literacy & Numeracy for Parents): Report enrolment for adults who are parents or guardians of pupils enrolled in a day school program for whom a remedial program in literacy and numeracy has been recommended by the principal. The value reported here is loaded to Section 3F, item 8.2, and funded through the Literacy and Math Outside the School Day Component.

• Items 1.9 (for grades 7 and 8) and 1.10 (for grades 9 and 10) are for reporting literacy and numeracy remedial enrolment, excluding continuing education, adult day school, and fully high-credit pupils. The sum of these values is loaded to Section 3F, item 8.3, and funded through the Literacy and Math Outside the School Day Component.

• Item 1.11 (Grade 7 to 10 Literacy & Numeracy - Con Ed, Adult, and Fully High Credit): Report literacy and numeracy enrolment for continuing education, adult, and fully high-credit pupils. The value is loaded to Section 3F, item 4.2, and funded through the Continuing Education Component.

Summer school ADE at item 2.5 (which is the sum of items 2.1 to 2.4) is loaded to Section 3F, item 3.1, and funded through the Summer School Component.

• Enrolment for pupils taking the 55-hour credit upgrading summer course option, which has been exempt from the 34-credit threshold since summer 2020, should be reported at item 2.2 (Secondary: For Credit Course).

The summer school literacy and numeracy enrolment is reported at items 2.6 to 2.8.

• Items 2.6 (for grades 7 and 8) and 2.7 (for grades 9 and 10) are for reporting summer school literacy and numeracy remedial enrolment, excluding continuing education, adult day school, and fully high-credit pupils. The sum of these values is loaded to Section 3F, item 8.3, and funded through the Literacy and Math Outside the School Day Component.

  • Note that the enrolment reported at item 2.6 (Summer School - Grade 7 and 8 Literacy and Numeracy Remedial) includes students who have completed Grade 6 and are taking literacy and/or numeracy remedial course for Grade 7 in the summer before the school year which the grade 7 classes start for the student.

• Item 2.8 (Summer School - Grade 7 to 10 Literacy & Numeracy - Con Ed, Adult, and Fully High Credit): Report literacy and numeracy summer school enrolment for continuing education, adult, and fully high-credit pupils. The value is loaded to Section 3F, item 3.2, and funded through the Summer School Component.

Note that ADE for day school pupils 21 and over (Schedule 13, item 3.16), high-credit pupils (Schedule 13, item 3.12), students enrolled in summer school programs (Schedule 12, item 2.9) and in continuing education credit courses offered during the day (Schedule 12, items 1.2 + 1.2.1) are eligible for School Operations and School Renewal funding through the Continuing Education and Other Programs portions of the base components of each allocation (Sections 5A and 5B).

Prior Learning Assessment and Recognition (PLAR) assessments and completed challenges data for mature students is input at items 3.1 to 3.3.

• A pupil is a mature student if they are at least 18 years of age on December 31 of the current fiscal year and they were not enrolled in a day school program at any time in the 10-month period immediately preceding the date of enrolment.

• Only one assessment per student per school year is eligible for funding under PLAR.

• The amounts input at items 3.1 to 3.3 are loaded to Section 3F, items 6.1 to 6.3, and funded through the Prior Learning Assessment and Recognition (PLAR) Component.