Summary of Changes

Compliance Report: Balanced In-Year Position Requirement

• Updated description of item 1 to add “or under Ministry Supervision”. School boards who are under ministry supervision should select “Yes” in the drop-down menu. The calculations on this form do not apply to school boards that are in a multi-year recovery plan or under ministry supervision.

Schedule 1: Consolidated Statement of Financial Position

• Removed “(Restated)” from the heading to column 2 (prior year), since there are not any new Public Sector Accounting Standards (PSAS) this year that require retroactive adoption with restatement.
• The rows on this schedule were renumbered for consistency within EFIS, due to various additions and deletions in recent years.

Schedule 1.1: Consolidated Statement of Operations

• The following rows from the 2023-24 Financial Statements were removed, since they were required only for the PSAS adjustments to opening accumulated surplus in 2022-23:
  • Item 3.2.1.1 (Accumulated Surplus (Deficit) PSAS Adjustments - Public Private Partnerships)
  • Item 3.2.1.2 (Accumulated Surplus (Deficit) PSAS Adjustments - Revenue)
  • Item 3.2.2 (Adjusted Accumulated Surplus (Deficit) at Beginning of Year)
• Removed “(Restated and Unaudited)” from column 1 (Budget) and removed “(Restated)” from column 3 (Prior Year Actual), since there are not any new PSAS standards that require retroactive adoption with restatement.

Schedule 1.2: Consolidated Statement of Cash Flow

• The following row from the 2023-24 Financial Statements was removed, since it was required only for an opening PSAS adjustment in 2022-23:
  • Item 2.5 (Total Remeasurement Gains (Losses) 2022-23 Opening PSAS Adjustment)
• Removed “(Restated)” from the heading to column 2 (prior year), since there are not any new PSAS standards this year that require retroactive adoption with restatement.
• The rows on this schedule were renumbered for consistency within EFIS, due to various additions and deletions in recent years.

Schedule 1.3: Consolidated Statement of Change in Net Debt

• Deleted the following rows because they were only required to restate the opening net financial assets (net debt) in 2022-23:
  • Item 8.1 (PSAS P3 Adjustments to Net financial assets (net debt))
  • Item 8.2 (PSAS Revenue Adjustments to Net financial assets (net debt))
  • Item 8.3 (Restated Net financial assets (net debt) at beginning of year)
• Removed “(Restated)” from the heading to column 2 (prior year), since there are not any new PSAS standards this year that require retroactive adoption with restatement.

Schedule 3: Capital Expenditures

• Removed column 6 (Community Hub Replacement) because the related funding source has been fully spent by all school boards.
• Added columns 8.3 (SCI - Accessibility) and 8.4 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for school boards to report expenditures under two new funding sources. The capital expenditures (at item 1.2) and capitalized interest (at item 1.6) are loaded based on amounts reported on Schedule 3.4 (Capital Expenditure Detail and ARO Abatement Spending).

Schedule 3.2-5: Community Hub Replacement Projects

• This page of the schedule has been removed, since all projects funded through the Community Hub Replacement funding source were completed in 2023-24. Note that the related line on Schedule 5.2 and the related column on Section 8A will remain in 2024-25, to record the final grant payment.

Schedule 3.4: Capital Expenditure Detail and ARO Abatement Spending

• Added columns 2.1 (SCI - Accessibility) and 2.2 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for school boards to report expenditures under two new funding sources. During the Financial Statements and March Report cycles, all amounts other than capitalized interest are loaded to EFIS based on data entry in VFA.

Schedule 3A: Capital Grants Receivable / Deferred Revenues

• Removed column 6 (Community Hub Replacement) because the related funding source has been fully spent by all school boards.
• Added columns 8.3 (SCI - Accessibility) and 8.4 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) for these two new funding sources.

Schedule 3C: Tangible Capital Asset Continuity

• The opening balances of item 7 (TCA - Non-Land re: Public Private Partnerships (P3)) on both the Gross Book Value and Accumulated Amortization pages are now loaded from the closing balances from the 2023-24 Financial Statements. If adjustments are required to the loaded values, these may be entered in the Adjustments to Opening Balance columns.

Schedule 5: Detail of Accumulated Operating Surplus (Deficit)

• Deleted item 2.3.2 (Amounts previously included in pupil accommodation debt reserves that are not related to NPP or School Renewal). Amounts that were previously tracked on this row may be moved to one of the “other purposes” lines (items 2.10.1 to 2.10.10 and items 2.30.1 to 2.30.5).
• The opening balances of items 2.10.6 to 2.10.10 are now loaded from the closing balances from the 2023-24 Financial Statements. School boards may overwrite the loaded amounts to adjust to updated values, if necessary.
• Added an error message to ensure that the closing balances on the following rows are not negative:
  • Item 2.1.1 (Employee Future Benefits)
  • Item 2.2 (WSIB)
  • Item 2.3.1 (School Renewal (previously included in pupil accommodation debt reserve))
  • Item 2.20.1 (Committed Sinking Fund interest earned)
  • Item 2.21.1 (Committed Capital Projects)
• Added new warning messages to ensure that the closing balances on the rows for “Other Purposes - Operating” (items 2.10.1 to 2.10.10) and “Other Purposes - Capital” (items 2.30.1 to 2.30.5) are not negative.

Schedule 5.1-1: Deferred Revenue - Operating

• The name of item 4.3 was updated to remove “or Local Health Integration Networks”.
• The name of item 4.5 was updated from “Agencies Boards and Commissions” to “Other Government Organizations including Ontario Health atHome”.
• The opening balances of items 4.55 to 4.59 are now loaded from the closing balances from the 2023-24 Financial Statements. School boards may overwrite the loaded amounts to adjust to updated values, if necessary.

Schedule 5.1-2: Deferred Revenue - Capital

• The opening balances of items 13.55 to 13.59 are now loaded from the closing balances from the 2023-24 Financial Statements. School boards may overwrite the loaded amounts to adjust to updated values, if necessary.

Schedule 5.2: Accounts Receivable - Approved Capital

• Added items 1.10 (SCI - Accessibility) and 1.11 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) to track the accounts receivable related to the new funding sources.

Schedule 5.5: Committed Capital Projects Funded by Accumulated Surplus

• Closed columns 5 (Amount of Projects Committed in 2024-25 from Prior Years Surplus) and 5.1 (Amount Committed from In-Year Surplus) for the following project categories, since they are intended for historical projects:
  • Depreciable Projects: Pre-September 1, 2010 projects
  • Depreciable Projects: Non-ministry approved projects between September 1, 2010 and August 31, 2019

Schedule 5.7: Asset Retirement Obligation Liability Continuity

• In column 9 (ARO Liability – Transfer Between Asset Classes), the cells at items 5 (Assets in Service – Equipment) and 8 (Capital Leased Assets) have been opened for input to align with Schedule 3E (Tangible Capital Asset Continuity – ARO).

Schedule 7: Detail of Consolidated Statement of Financial Position

• Removed “(Restated)” from the heading to column 2 (prior year), since there are not any new Public Sector Accounting Standards (PSAS) this year that require retroactive adoption with restatement.
• The rows on this schedule were renumbered for consistency within EFIS.

Schedule 9: Revenues

• Deleted item 6.1 (Interest Income), and added the following lines to replace it:
  • Item 6.1.1 (Portfolio Interest Income- Non-GRE (Third Party))
  • Item 6.1.2 (Other Interest Income- Non-GRE (Third Party))
  • Item 6.1.3 (Interest Income- GRE (Non Third Party))
• Added item 8.52 (Revenue Recovery on Contaminated Sites) for school boards to report any revenue recoveries related to contaminated sites.

Schedule 10.7: Liability for Contaminated Sites

• Added column 2.1 (Changes in Estimate) to report changes in the contaminated site liability estimate.
• Re-numbered column 2 to be column 2.2 (Contaminated Site Expenses), and closed the cell at item 1.1 (Contaminated Sites Pre-August 31, 2014) in this column. Updated the cell at item 1.2 (Contaminated Sites Post-August 31, 2014) to only accept positive values.
• Added column 2.3 (Contaminated Site Liability Disposal) to report decreases in the liability when the corresponding asset is disposed. Note that if a value is entered here, there should be a corresponding positive entry on Schedule 9, item 8.52 (Revenue Recovery on Contaminated Sites).
• Updated name of column 3 from Contaminated Site Payments to Abatements, and changed it to only accept negative values.

Schedule 12: Enrolment - Continuing Education and Other Programs

• Deleted the following rows, to align EFIS with the funding regulation:
  • Item 1.5 (Con Ed - Transfer Credit Courses on Mathematics)
  • Item 2.3 (Summer School - Transfer Credit Courses on Mathematics)

Schedule 21F: GRE Inter-Entity Revenues

• Updated the heading above item 4 from “Agencies, Boards & Commissions” to “Other Government Organizations”.

Schedule 21G: GRE Inter-Entity Expenses

• Updated the heading above item 4 from “Agencies, Boards & Commissions” to “Other Government Organizations”.
• Added item 6 (012 – Ministry of Finance – Employer Health Tax), for school boards to report inter-entity expense related to the Employer Health Tax. Note that error message Error_SC21G_1 will be triggered if an amount is not entered on this line.

Section 1A/1B: Summary of Allocations, Summary of Allocations for Transfer Payment

• Updated the calculations of the following items to add amounts related to the new funding sources (SCI - Accessibility and SCI - RAAC Replacement), and to delete amounts related to the removed funding source (Community Hub Replacement):
  • Section 1A, item 4.1 (Capital Grants - Non Land)
  • Section 1A, item 4.3 (Capital Grants - ARO Abatement)
  • Section 1B, item 5.2 (Capital Grants - Land, New Schools and Additions (non-FDK))
  • Section 1B, item 5.3 (Capital Grants - ARO Abatement)

Section 2.1: Teacher Q&E Grids

• Deleted the line for Principal and VP (Teaching Portion) from both the elementary and secondary grids. The entire principals’ and vice-principals’ FTE, including teaching time, should be reported on the salary grids in Section 3G for funding purposes.
• As a result of this removal, the following updates were made to the CSF Section 2.1 warning messages:
  • Warning_CSF_2.1_4 and Warning_CSF_2.1_5, which compared Principal and VP teaching time on the Q&E grids to Appendix H, were deleted.
  • For Warning_CSF_2.1_2 and Warning_CSF_2.1_3, which compare teacher FTE on the Q&E grids to teacher FTE on Appendix H, the Appendix H values were updated to exclude principals’ and vice-principals’ instruction time.

Section 2C: Local Circumstances Staffing Allocation

• Changed item 8.6 (NTIP Expenses) from a loaded cell in the Financial Statements cycle to an input cell. Amounts input by school boards on this row must agree with the total expenses in the board’s NTIP final report submitted to the Professionalism, Teaching Policy and Standards Unit (within the Strategic Policy and Education Workforce Branch) and the ministry’s regional offices at NTIP-PIPNPE@ontario.ca.

Section 3G: School Management Allocation

• Updated language related to the Principal and Vice-Principal Salary Grid Amount to match the wording in the Core Ed regulation and the Technical Guide.
• Updated items 3.4 (Principal Salary Grid Factor), 3.5 (Average Principal Salary Grid Factor), 3.6 (Principal Salary Grid Amount), 3.8 (Vice-Principals Salary Grid Factor), 3.9 (Average Vice-Principal Salary Grid Factor), and 3.10 (Vice-Principal Salary Grid Amount) to calculate at a total day school level instead of by panel. Previously there were separate calculations done for the elementary and secondary panels, which was an error. Note that this was already corrected in the ministry-reviewed version of the 2024-25 Revised Estimates.
• Added a new warning message (Warning_APP_H_3) to ensure that the total principal and vice-principal FTE (items 3.3 + 3.7) is equal to the October FTE for the Principals and Vice-Principals bargaining group on Appendix H, item 13, column 22.

Section 4C: Complex Supports Allocation

• Updated the SIP Exceptional Circumstances Amount to a live calculation (a base plus a per pupil amount). Previously it was a table amount.

Section 8A: Short Term Interest on Capital Component - Detail

• Added columns 9 (SCI - Accessibility) and 10 (SCI - Reinforced Autoclaved Aerated Concrete (RAAC) Replacement) so that school boards can generate funding for short term interest related to their not permanently financed expenditures under the two new capital funding sources.

Appendix E: Community Use of Schools, Parent Engagement

• These two forms were previously called Data Form E. They were moved to the appendices section for consistency within EFIS.